JOB DESCRIPTION
Marlborough Literature Festival – Administrator
This is an exciting opportunity to support the organisation of the annual Marlborough Literature Festival (LitFest) which takes place in late September/early October (Thurs 29 Sept – Sun 2 Oct in 2022). You will be working with a lively, hands-on committee and consultants dealing with PR, design and technical support. Self-employed/freelance role.
Please see marlboroughlitfest.org for more information about the festival itself.
Variable hours each month @ £15.00 per hour as required up to total of 240 hours (£3600). Busiest months May – October. Start date immediate.
Reasonable expenses by agreement supported by receipts.
Reporting to Genevieve Clarke, Chair, Marlborough LitFest.
Main duties/responsibilities:
- General admin to support the event and the committee and monitor the festival timeline.
- Attend and take notes at monthly committee meetings (7.30-9.30pm in Marlborough), including writing up, checking with Chair and sharing with the committee.
- Monitor and update all databases including those for brochure mailing, email newsletter, VIPs, funders, volunteers.
- Organise the annual brochure mailing and invitations to ticket launch, pre and post event parties. Deal with RSVPs and respond in a timely manner.
- Format documents for presentations, reports and simple notices/posters.
- Coordinate author and interviewer logistics in liaison with author sub-groups
- Record contact details for authors (publishers/agents)
- Request suitable images and graphics for publicity
- Confirm timings and IT needs for authors
- Arrange travel and accommodation as necessary
- Liaise with hotels/B&Bs and taxi services in Marlborough
- Attend festival on Thursday (morning), Friday (morning, evening), Saturday and Sunday (approx. 9am – 9pm both days) and act as main point of contact for all authors and interviewers to ensure their visit is well organised from start to finish.
- Support Treasurer to chase invoices and expenses claims.
Person specification:
Essential
- Excellent organisational skills
- Good communication skills
- Good literacy, numeracy and IT skills (Excel, Google Drive)
- Ability to work independently and manage your own workload
- Ability to work flexibly and to deadlines
- Experience of working in a team
- Professional approach
- Self-motivated and positive
Desirable
- Experience of event organisation
- Interest in literature and the arts
- Knowledge of Marlborough area
- Own transport
How to apply:
Applicants are asked to submit a short CV and covering email and details of two referees to general@marlboroughlitfest.org by Wednesday 5 January 2022.
If you have any questions about the role, please contact general@marlboroughlitfest.org and we will get back to you.
Printable version of this application here:
Marlborough Literature Festival Administrator Job Description (2)
Marlborough Literature Festival
December 2021